Everything you need to know about celebrating at Sanctuary.
Frequently
Asked Questions
BOOKING AND PAYMENT SCHEDULE
I’m not ready to book but can I hold an event date?
I’m not ready to book but can I hold an event date?
Yes, we may hold a date for 7 days without a deposit.
How do I book my event date?
How do I book my event date?
To officially book your date, we will send you a contract, which is due 1 week from the date sent along with the initial deposit.
What is the payment schedule?
What is the payment schedule?
The $2,500 deposit is due with the signed contract; the deposit is nonrefundable and non-transferable to another date. 3 months prior to your event, the balance of the facility rental is due. 2 weeks prior to your event, the estimated catering total is due.
DECOR AND VENDORS
Can I use candles to decorate the room?
I’m not ready to book but can I hold an event date?
Colorado law requires that all candles must be in votive candleholders, hurricane lamps, or vases. Only LED Candles are permitted in the ceremony/pavilion area.
When can my florist arrive to decorate?
I’m not ready to book but can I hold an event date?
The clubhouse will be available for your vendors to arrive and set up five hours prior to your ceremony or event start time on the day of the wedding.
Which complimentary linens can I choose from?
I’m not ready to book but can I hold an event date?
All linen is rented from Colorado Party Rentals. You may choose from a select number of napkins and floor-length linens in a variety of colors. Please speak with your Event Manager about which linens are available to you complimentary. Upgraded chargers, linens, overlays, chair covers, chair rentals, etc. are available at an additional cost.
Is there someone available to help put out place cards, favors, etc.?
I’m not ready to book but can I hold an event date?
Your Event Manager is available to assist with putting out place cards, favors, candles, or signage. Centerpieces, heavy decor, and light decor should be handled by your florist.
Are we required to use vendors on the list?
I’m not ready to book but can I hold an event date?
You must use vendors from our required list. Any vendors not on the list must be approved in advance.
REHEARSAL AND LOCKER ROOMS
What day/time will the rehearsal be?
I’m not ready to book but can I hold an event date?
Please plan on attending the rehearsal the day before your wedding from 2:00-3:00pm. Times are subject to change up until one week prior to event. Wedding party and family should be advised to arrive 15 minutes prior to the rehearsal.
Who attends the rehearsal?
I’m not ready to book but can I hold an event date?
The officiant, wedding party, readers, parents, and any family part of the processional.
When are locker rooms available for the Wedding Party to arrive?
I’m not ready to book but can I hold an event date?
The locker rooms are utilized during the daytime by our golfing guests. They are available to the wedding party two hours prior to the ceremony start time.
Can we have food in the locker rooms while we are getting ready?
I’m not ready to book but can I hold an event date?
The Chefs at Sanctuary are happy to provide snacks and beverages in the locker rooms while the wedding party is getting ready. Please speak to your Event Manager about a specific menu. Sanctuary does not allow any outside food or beverage to be brought on–site.
FOOD AND BEVERAGE
When do I schedule my tasting?
I’m not ready to book but can I hold an event date?
All wedding tastings will take place in our off-season, while the golf course is closed (November – April). Once Sanctuary finalizes the tasting schedule, an Event Manager will reach out to you with specific dates to choose from. In addition, because our tastings are private events, Sanctuary asks for your flexibility during the scheduling process!
Can I offer my guests more than one entrée for dinner?
I’m not ready to book but can I hold an event date?
You may offer your guests three entrée choices, with one of those choices being a vegetarian option. Please include the menu options on the response cards that are sent with your invitations. Please note that your Event Manager will need to know in advance exactly how many of each entrée were ordered. The escort cards you create will need to clearly identify what menu option each guest will have.
How many butler passed hors d’oeuvres do I need for a cocktail hour?
I’m not ready to book but can I hold an event date?
Our Chef suggests 3 – 5 pieces per person for a one-hour cocktail hour.
How do you accommodate food allergies and special meal requests?
I’m not ready to book but can I hold an event date?
We take allergies very serious. Please speak to your Event Manager about adjustments to your specific menu.
Do you offer a children’s meal?
I’m not ready to book but can I hold an event date?
If you are offering your guests a plated entrée, Sanctuary will provide a children’s menu (for your guests under 12 years of age) of a Fruit Cup, Chicken Fingers, French Fries, and Macaroni and Cheese. If you are offering a buffet dinner, children will be charged half of the buffet price per person.
Do I need to provide meals for our vendors (photographer, videographer, band, or DJ)?
I’m not ready to book but can I hold an event date?
Most vendors would like to have dinner available during the event. Please double-check your vendor contracts to verify their expectations.
Is there a cake cutting fee?
I’m not ready to book but can I hold an event date?
No, our staff will cut and serve the cake at no additional cost.
Can wine be served at the table during dinner?
I’m not ready to book but can I hold an event date?
Yes, wine can be served tableside in addition to being offered at the bar. The wine served tableside is available when the four-hour hosted package is purchased or when priced by the bottle from our wine list.
Can we bring in our own alcohol?
I’m not ready to book but can I hold an event date?
No, our liquor license prohibits any outside alcohol on the property. All of the alcohol Sanctuary brings in must be purchased through us from a licensed distributor.
Are we able to take shots?
I’m not ready to book but can I hold an event date?
No, Sanctuary has a no-shot policy. All liquor must be served on the rocks.
When do you need our final count of guests?
I’m not ready to book but can I hold an event date?
The final count is required 1 week prior to the event.
PICTURES
Can I take pictures on the golf course?
I’m not ready to book but can I hold an event date?
Pictures can be taken in all areas close to the clubhouse. However, high-heeled shoes may NOT be worn on the greens or tees, and carts are not available.
Can I bring my photographer to see the site before the wedding?
I’m not ready to book but can I hold an event date?
Yes, but please make an appointment with your Event Manager before coming out to the course.