Frequently Asked Questions
BOOKING AND PAYMENT SCHEDULE
To officially book your date we will send you a contract which is due 1 week from the date sent along with the initial deposit.
The $2,500 deposit is due with the signed contract; deposit is nonrefundable and non-transferable to another date. 3 months prior to your event the balance of the facility rental is due. 2 weeks prior to your event the estimated catering total is due.
DECOR AND VENDORS
Colorado law requires that all candles must be in votive candleholders, hurricane lamps, or vases. Only LED Candles are permitted in the ceremony/pavilion area.
The clubhouse will be available for your vendors to arrive and set up five hours prior to your ceremony or event start time on the day of the wedding.
All linen is rented from Colorado Party Rentals. You may choose from a select number of napkins and floor length linens in a variety of color. Please speak with your Event Manager about which linens are available to you complimentary. Upgraded chargers linens, overlays, chair covers, chair rentals, etc. are available at an additional cost.
Your Event Manager is available to assist putting out place cards, favors, candles or signage. Centerpieces, heavy decor and light decor should be handled by your florist.
You are not required to use the recommended vendors; however, all vendors must be approved by Sanctuary.
REHEARSAL / LOCKER ROOMS
Please plan on attending the rehearsal the day before your wedding from 2:00-3:00pm. Times are subject to change up until one week prior to event. Wedding party and family should be advised to arrive 15 minutes prior to the rehearsal.
The officiant, wedding party, readers, parents and any family part of the processional.
The locker rooms are utilized during the daytime by our golfing guests. They are available to the wedding party two hours prior to the ceremony start time.
The Chefs at Sanctuary are happy to provide snacks and beverages in the locker rooms while the wedding party is getting ready. Please speak to your Event Manager about a specific menu. Sanctuary does not allow any outside food or beverage to be brought on – site.
FOOD AND BEVERAGE
All wedding tastings will take place in our off-season, while the golf course is closed (November – April). Once Sanctuary finalizes the tasting schedule, an Event Manager will reach out to you with specific dates to choose from. In addition, because our tastings are private events, Sanctuary asks for your flexibility during the scheduling process!
You may offer your guests three entrée choices, with one of those choices being a vegetarian option. Please include the menu options on the response cards that are sent with your invitations. Please note your Event Manager will need to know in advance exactly how many of each entrée was ordered. The escort cards you create will need to clearly identify what menu option each guest will have.
Our Chef suggests 3 – 5 pieces per person for a one-hour cocktail hour.
We take allergies very serious. Please speak to your Event Manager about adjustments to your specific menu.
If you are offering your guests a plated entrée, Sanctuary will provide a children’s menu (for your guests under 12 years of age) of a Fruit Cup, Chicken Fingers, French Fries, and Macaroni and Cheese. If you are offering a buffet dinner, children will be charged half of the buffet price per person.
Most vendors would like to have dinner available during the event. Please double check your vendor contracts to verify their expectations.
No, our staff will cut and serve the cake at no additional cost.
Yes, wine can be served tableside in addition to being offered at the bar. The wine served tableside is available when the four hour hosted package is purchased or when priced by the bottle from our wine list.
No, our liquor licensed prohibits any outside alcohol on property. All of the alcohol Sanctuary brings in must be purchased through us from a licensed distributor.
No, Sanctuary has a no shot policy. All liquor must be served on the rocks.
The final count is required 1 week prior to the event.
PICTURES
Pictures can be taken in all areas close to the clubhouse. However, high-heeled shoes may NOT be worn on the greens or tees and carts are not available.
Yes, but please make an appointment with your Event Manager before coming out to the course.
